![]() ![]() ![]() If you have a very short letter, you can increase your margins and your font, and/or use a different line spacing (e.g., 1.25 or 1.5). ![]() Jane Doe, Veterans AdministrationĪLL NOTATIONS are single-spaced and grouped at the bottom of the letter.ĬHANGING SETTINGS FOR BETTER PRESENTATION Press Enter once, then type “cc:” You write in the names of those who will receive copies, e.g.,Ĭc: Ms. Example, “By Federal Express,” or “By Facsimile.” (Note: when possible, insert the FedEx airbill number and the fax number. In this area, indicate if you are sending it any way other than regular mail. You might specify the number of enclosures and what they are, e.g.,Įnclosures - 2 Check #2343 dated for $5,000.00 Type in the word “Enclosure” or “Encl.“if you enclose anything. Press Enter once (or twice, if you don’t use File Name Notation). Sometimes people use the area below the signature to indicate the computer filename. When using the typist’s initials, use either upper or lower case (mrd or MRD) and when using both the writer’s and typist’s initials (mrd/jhv or MRD/ JHV), follow the same format. If you are composing and typing the letter, omit reference initials. Since the person dictating or writing already has his/her name directly above, use the typist’s initials alone two lines below the company signature. Type your name here, with your title below it, if appropriate. If you want to be informal, use something like, “See you Monday!” and since it’s a complete sentence, don’t follow it with a comma. Use a phrase like “Sincerely,” or “Very truly yours” followed by a comma, then press Enter about four times. Press Enter twice between paragraphs, and do not indent the first line of paragraphs. Press Enter twice, then type the body of your message. If you use the Subject line, type it in all capital letters on the third line below the Inside Address. If your letter has an important subject line, referencing a legal situation or a specific number or code, you may choose to use this instead of the salutation. Press Enter twice, then your salutation (like “Dear Mr. Press Enter 2 – 4 times, then type the name and full address of the person or company. If you use the word “ CONFIDENTIAL,” press Enter twice after typing in the date, and type CONFIDENTIAL. Type the month, day, and year (January 14, 2002). Otherwise, press Enter at least twice from where the letterhead printing would end, then type in the date in the left margin. The remainder of your letter will be written from the left margin. If you don’t want or need a formal letterhead, then right aligning your address and the date usually looks good. You might use a thin line to divide your created letterhead from the body of the letter. You might make your business name larger than the rest of the letterhead, and possibly in a different font, and bold. If you don’t have letterhead, type your business name, address, and other information (phone, fax, e-mail, URL, etc.) starting at least an inch from the top, and center it. If you have a very brief letter, you’ll probably want to have at least 1.5 inches on the left and right.ĭo you have letterhead? If so, make sure your left and right page margins are close to the same width as the letterhead. Generally one inch on all sides, at a minimum. Whatever works for the reader’s convenience. You may even go with little headings, or bullets, or numbers. While you want it to look good, it’s equally important that you provide all relevant information in a way that’s easy to understand. Have you ever wondered if there’s a “best” way to write a business letter, in terms of layout? Let’s look the full block style for some guidelines.īefore we begin, let me say that there are many ways to put together a business letter. ![]()
0 Comments
Leave a Reply. |